NEIT+2013+OpenSpace+1C

Printing session NEIT

Facilitator: Scott from Saddle River Day School When Scott first started he noticed so many printers on campus, all requiring diff drivers, school had spent appx $15,000 on ink and toner over the past year.

Folks would print a copy of a doc and then make copies, Scott felt this was unacceptable.

School also had random flatbed scanners, not highly used in his school

Scott brought in various printers from one company, switch from laser printers to MFP (multi-functional printers)

Consumables are much less expensive (especially ink jets) Now these MFPs are on the network and now a number of things have happened It has transformed the way faculty and staff work Directly from MAC or PC all coming out double sided Printing options can be changed

Some classes were suffering for not having color MFPs offer secure printing via “user boxes” job sits in user box until person comes to pick it up (hold/release station). These are local to the printer.

Great for commonly used forms

Integrate with active directory

Scanner function can do 50-60 pages per minute.

1 to 1 training of teachers, vendor training

Scott can directly print and scan from his phone to MFP with Konica Milolta app.

Riverdale uses more traditional and only pays a penny a page, they print 2 million pages a year. They are now using Paper Cut (tied into active directory) to monitor printing use.

How to manage students using MFPs. Only 2 locations for students to access MFPs. What about high volume times? No log on required for printing unless patron wants it saved to their network file.

Lease of Xerox Color Cube is about $200.00 month. Konica Minolta service is very good, and roll out support was excellent. Konica Minolta technicians work directly for Konica Minolta.

Paper Cut MF enable you to monitor who is printing how much. You pay by user and you can test it out before purchasing.

Student roll out – limit printing, every student has account in active directory, set up appx. $10.00 a month quota. You can define access levels for all patrons, faculty and students.

Color cube can not be set to limit the amount of printing, this might also be done using Paper Cut.

These machines can be set to time out at pretty much whatever time you need.