NEIT+2017+-+Open+Space+1K

NEIT 2017 - Open Space 1K

This session covers the basics of managing your Google Drive Admin site by overlaying it with PowerTools by Design for Work.

This tool offers alternatives to groups who have reluctant users that do not wish to move from the Office interface into the Google documents space. Other alternate tools include Netrix which cost more per user This was used as a replacement for [|SAN dot Hill] storage solutions when their pricing became prohibitive. Cost of Powertools is $2 per user with 1000 documents included, which gets used up very quickly. Conveniently runs as a chrome extension, and can be used on ChromeBooks

Also include an extension manager that allows you to install extensions for groups of users

TO manage, install the extension. It adds tools in Google Drive, which you can use to enter the management console. Click on the gear to see management tools

Create a shadow users who will be the owner of all the shared folders and share them across groups. You can use Organization groups created in Google or create custom groups in PT.

(w) precedes all shared folders that are managed by PowerTools Management tools tells you how many documents are shared across each folder. It also allows you to create folders that are limited to sharing a specific file type (ie jpgs not data hogging mp3 for image folders)

In Google drive, any word or excel file can be opened in its native software (which should be installed on the computer), and when it is closed, the file saves seamlessly back into drive. The file is locked during editing to prevent multiple users from editing and overwriting each other,

Limitations: PowerTools do not do well with linked XLS spreadsheets or Adobe InDesign and Illustrator that link to embedded content.

Recommended to back up all Google Drive files with backup software such as backify or backupify (can someone tell us which?)